| 4.1 |
The Annual General Meeting |
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| 4.1.1 |
The Society holds its annual General Meeting once per year. The place and time for the meeting shall be determined by the Board of Directors, within the boundaries of Alberta and shall not be held less than sixty (60)days prior to the opening of Canadian Association for Disabled Skiing Annual General Meeting of the same year. |
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| 4.1.2 |
Notice of the Annual General Meeting shall be mailed or delivered to each Member at least twenty-one (21) days before the Annual General Meeting. This notice states the place, date and time and general nature of the business to be transacted at the meeting. |
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| 4.1.3 |
Validity of Business Transacted at Meetings
The accidental omission to give notice of any general meeting or nonreceipt of any notice by any member shall not invalidate any resolution passed or any proceedings taken at any general meeting. |
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| 4.1.4 |
Agenda
The order of business at the Annual General Meeting shall be:
- Call to Order and roll call
- Reading of the minutes of the last Annual General Meeting
- President’s Address
- Financial reports and statements
- Appointment of auditors
- Reports of committees and executives
- Amendments to bylaws
- General business
- Election of Board of Directors
- New Business
- Naming of location and date of next Annual General Meeting
- Adjournment
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| 4.2 |
Special General Meeting of the Society |
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| 4.2.1 |
Calling of Special General Meeting
A Special General Meeting may be called at any time:
- by resolution of the Board of directors to that effect; or
- on the written request of at least five (5) Directors. The request must state the reason for the Special General Meeting and the motion(s) intended to be submitted at this Special Meeting and the motion(s) intended to be submitted at this Special General Meeting; or
- on the written request of at least one-third (1/3) of the Voting Members. The request must stae the reason for the Special General Meeting and the motion(s) intended to be submitted at such Special General Meeting.
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| 4.2.2 |
Quorum
Attendance by 20% of the Members at the Annual General Meeting is quorum. In the event that less than the required delegates are present, they shall not be empowered to conduct any business for the Society, but shall have the authority to adjourn the meeting for a minimum of one (1) hour. In the event that after the adjournment a majority of delegates as described is still not present, the meeting may reconvene and those delegates actually present shall constitute the quorum for the transaction of the business of the Society that comes before it. |
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| 4.2.3 |
Voting |
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| 4.2.3.1 |
Voting, except for the election of the Board of Directors at the Annual General Meeting, shall be a show of hands. However, any two (2) delegates may demand that a secret ballot be taken. When such a demand is made the chairman shall ensure that it is carried out. |
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| 4.2.3.2 |
Each member in good standing with the Society has one (1) vote. |
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| 4.2.3.3 |
The President does not have a second or casting vote in the case of a tie vote. If there is a tie vote, the motion is defeated. |
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| 4.2.3.4 |
A majority of the votes of the Voting Members present decides each issue and resolution, unless the issue needs to be decided by a Special Resolution. |
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| 4.2.4 |
Proxy Voting |
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| 4.2.4.1 |
Each Member, entitled to vote in person at the Annual General Meeting is also permitted to vote by means of a proxy. A proxy entitles the person who is appointed by the delegate who shall be a Member of the Society, as the nominee of the delegate to attend and act at the meeting in the manner to the extent, and with the power, conferred by the proxy. |
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| 4.2.4.2 |
All voting by proxy shall be on a written form accepted and approved by the Board of Directors, and proxies shall be registers before the start of the meeting. |
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| 4.2.4.3 |
No one person shall be entitled to hold more than five (5) proxies at a meeting. |
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| 4.2.5 |
Passing Motions:
In all affairs of the Society, other that amendments to the by-laws and special resolutions, a simple majority to confirm any motion or resolution. |
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| 4.3 |
Special General Meeting of the Society |
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| 4.3.1 |
Calling of Special General Meeting
A Special General Meeting may be called at any time:
- by a resolution of the Board of Directors to that effect; or
- on the written request of at least five (5) Directors. The request must state the reason for the Special General Meeting and the motion(s) intended to be submitted at this Special General Meeting; or
- on the written request of at least (50) active voting members of the Society. The request must state the reason for the special General Meeting and the motion(s) intended to be submitted at such Special General Meeting.
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| 4.3.2 |
Notice
Notice of the Special General Meeting shall be mailed or delivered to each Member at least twenty-one (21) days before the Special General Meeting. This notice states the place, date and time and purpose of the Special General Meeting. |
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| 4.3.3 |
The accidental omission to give notice of any general meeting or nonreceipt of any notice by any member shall not invalidate any resolution passed or any proceedings taken at any general meeting |
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| 4.3.4 |
Agenda for Special General Meeting
Only the matter(s) set out in the notice for the Special General Meeting are considered at the Special General Meeting. |
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| 5.3.5 |
Procedures at the Special General Meeting
Any Special General Meeting has the same methiod of voting and the same quorum requirements as the Annual General Meeting. |
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| 4.4 |
Proceedings at the Annual or a Special General Meeting |
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| 4.4.1 |
Attendance by the Public
General Meetings of the Society are open to the public. A majority of the Members present may ask any persons who are not Members to leave. |
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| 4.4.2 |
Failure to Reach Quorum
In the event that less than a majority of the delegates are present, they shall not be empowered to conduct any business for the Society but shall have the authority to adjourn the meeting for a minimum of one (1) hour. In the event that after the adjournment a majority of delegates are still not present as described, the meeting may reconvene and those delegates actually present shall constitute the quorum for the transaction of the business of the Society that comes before it. |
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| 4.4.3 |
Presiding Officer |
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| 4.4.3.1 |
The President chairs every General Meeting of the Society. The Vice-President chairs in the absence of the President. |
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| 4.4.3.2 |
If neither the President nor the Vice-President is presnt within one-half (1/2) hour after the set time for the General Meeting, the Members present choose one (1) of the Members to chair. |
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| 4.4.4 |
Adjournment
The President may adjourn any General Meeting with the consent of the Members at the meeting. The adjourned General Meeting conducts only the unfinished business from the initial Meeting. |
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| 4.4.4.1 |
No notice is necessary if the General Meeting is adjourned for less than thirty (30) days. |
